From: Jeffrey Phillips <jphillips@ovoinnovation.com>
Subject: Innovation Newsletter from OVO
Reply: jphillips@ovoinnovation.com
  
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Innovation Newsletter from OVO
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Conversations about Innovation
August 2008 - Vol 3, Issue 1
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Greetings!
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We're staring down Labor Day and that means summer is coming to an end. It also means the traditional rush to the end of the calendar year. Are you ready?

In this issue, we'll look first at the issues surrounding an open suggestion model and why these approaches seem so promising yet so often fail.

Next, we'll look at the tradeoffs between building an innovation capability in house and hiring innovation from third parties on a project by project basis.

Next, we'll consider at least two ways your Human Resources team can help you succeed in an innovation program.

Finally, we'll review the upcoming fall innovation events. There are a number of excellent programs and events you should be aware of and you should plan to attend.

Open Suggestion Model

Since the dark dim recesses of innovation history, back, oh, at least ten years ago or more, there's been the belief that an open suggestion model is a good method to capture ideas. After all, who has better ideas than the employees in your business, and if they have an idea, they need a place to submit it. That meant that in every factory or office, you can find a small box that allows anyone to submit an idea pertaining to just about anything. While this approach solves the need for idea submission, there are a couple of definitional issues or fallacies with this approach.
  1. Innovation isn't scoped, so most ideas are small changes to existing conditions
  2. The kinds of ideas that are expected aren't defined, so many ideas don't align to corporate needs
  3. Good ideas will simply "rise to the top"
  4. Adoption issues
Let's look at each of these issues or challenges in turn.

Another turn of the screw

Open suggestion models assume that people understand the goals of innovation within the company. Of course, that assumes that the innovation goals have been communicated effectively. In our work, we believe that good communication about innovation and expectations is important, and almost universally absent. Since there's little scope or framing for innovation, people will submit ideas about what they know and what seems least risky. That means that most people are going to submit ideas that resolve an existing problem or tweak an existing product or service. While these ideas may be interesting, they will rarely be "life changing" and will be hard to distinguish from Six Sigma or continuous improvement programs. A focus on these ideas within an innovation context will quickly call into question the rationale for an innovation capability at all - after all, these ideas are easy to obtain, are relatively low risk and easy to implement but don't have an impact on the top line.

Misalignment

Another common concern with open suggestion models is that people have widely varying ideas about what the firm should do, what its focus should be, or the products or services it should offer. Without guidance, people will submit ideas about what they consider important - whether that pertains to working conditions, new products and services, expected benefits or other issues. Too often, suggestion model ideas submitted by employees without appropriate context or framing don't align to business realities and needs, so no ideas are selected or implemented. This in turn leads to the presumption that the whole concept of idea submission is a waste of time, since no ideas are being selected. Creating a context or identifying a problem to solve or an opportunity to address can go some distance to solving this challenge.

Identifying good ideas

When individuals can submit any idea about any topic, who's to say which idea is the "best" idea. Many people believe that good ideas will be easily identified, but if there is no common foundation or framing for the ideas, and they are meant to address or solve a wide array of issues, what's the mechanism to determine which ideas are the "best"?

Failure is an orphan

There's an old saying that success has many fathers but failure is an orphan. Likewise, many suggested ideas may become orphans as well. These ideas may have merit but will struggle to be adopted into a product or service development roadmap, since they weren't generated by the evaluating team and weren't solicited. While an open suggestion model can generate a lot of ideas, many of them will languish because the product managers won't be able or willing to adopt them, for several reasons. First, the ideas are unsolicited and may not align completely or correctly to needs. Second, there is no investment from the product or service management and they may feel threatened by ideas from outside their team. Third, the product or service managers most likely already have a fairly full roadmap and may not be willing to prioritize an idea that they did not solicit over ideas or products that are already in the funnel.

Directed Suggestion

Before you think that we are completely adverse to suggestion models, think again. A suggestion model is an interesting option, but must be managed appropriately. Probably the best option when using a suggestion model is what we like to call "directed suggestion" - in other words, yes, we'd like your ideas, but focused on this particular opportunity, deployable in this timeframe. In a suggestion box model, providing some "Framing" and context will allow the submitters to align their ideas to your goals, and will reduce the number of ideas submitted that don't align to your needs.

Conclusion

Some of the biggest challenges to innovation occur when good ideas have to be adopted and commercialized. The most significant hurdle most ideas face isn't getting recorded, or even getting evaluated, it's getting adopted. Ideas that weren't solicited, don't align to strategic needs and conflict with existing tasks and priorities will struggle for adoption. Open suggestion models can work in an organization, but they need to align to core needs and provide a more readily identifiable adoption process.
Innovation Needs

By now it's considered a no-brainer that every business needs to become more innovative. Looking at any annual report and many marketing taglines it's clear that senior executives have bought into the concept of innovation - at least as a marketing buzzword if nothing else. One could say that talking about innovation has officially "jumped the shark".

So, we are all in violent agreement about innovating, the question now is - how to do it and the most effective methods. We believe there are three major approaches:
  1. DIY - This approach assumes that your firm has the capabilities, focus and dedication to create an innovation process and requires no help or coaching from the outside.
  2. Partner with firms to construct and build innovation cultures, processes and programs that your team can eventually own
  3. Identify a consulting partner who will work with you through one or more projects, with little learning or investment from your organization
Let's take a look at the pros and cons of each alternative.

If it ain't broke

Growing up in the south we learned the lesson that if something "ain't" broke, you don't fix it. In other words, you allow things that are working well to continue to operate. Many organizations believe their innovation abilities aren't broken - they just aren't focused. So, rather than partner with external firms to gain more internal skills and capabilities, many firms decide to DIY - Do It Yourself. The challenge with this approach is that by definition the program is led by someone from within the organization, who wants to grow and advance within that company. This means he or she is unlikely to set stretch goals for innovation or question the status quo. Additionally, your internal team may lack the skills, knowledge and temperament to run and manage an innovation program. Without a doubt you'll find innovative people in your organization, but just as a collection of animals doesn't make a zoo, a few innovative people without tools, techniques and strong leadership won't make you more innovative.

The biggest challenge with a completely internal focus is that few people are ever assigned to an innovation effort, and they have little or no control over the rest of the organization and how they participate in innovation. Typically the innovation team will conduct a few exercises and will meet with initial interest, but will be unable to take the ideas through an entire innovation process. After several months of activity but little result, the team will find it harder and harder to identify opportunities and attract participants. A DIY approach can be successful, but the pressures of the "day job" and existing corporate culture will create enormous hurdles.

Building out an internal capability

We believe it's important for innovation to become an internal, ongoing capability. This means that the culture and the people understand the importance of innovation and have the tools and training to effectively accomplish those goals. This is predicated on a management focus on innovation, and setting clear goals and directions for innovation and communicating that frequently and effectively. Partnering with one or more consulting and/or software firms to build innovation capabilities, processes and programs may be necessary, with the eventual goal that the innovation team owns the necessary insights and talents to run the innovation program internally.

While hiring a consultant and building out an internal capability is expensive, this approach demonstrates a commitment to innovation and communicates the expectation that the firm, once up to speed on the developed process, can generate and manage ideas internally. This approach provides the benefit of building up an internal capability leveraging experts, with the incentive that the team needs to learn and transition the work from the consultants onto an internal innovation team.

Renting an innovative brain

However, some firms simply can't find the time or commit the resources to become more innovative internally. These firms recognize the importance of innovation but are unwilling to sink the investment into training, programs, processes and capabilities, and so they leverage firms that are experts at innovation and idea management. There is a long history of firms using third parties for public relations, ad campaigns and other programs, and in some instances marketing communication and product development firms are offering what amounts to an ongoing, outsourced innovation capability.

Given the costs involved and the location of the knowledge in this model, most of the innovation work becomes project driven. There's little incentive to create innovation as a capability, and each product or service group will choose when to engage with a third party consultant - and may choose different consultants to work with. This makes an integrated innovation program exceptionally difficult and allows little possibility to pool resources or scale the efforts.

Pros and Cons

First, let's dispense with the DIY model. Very few firms can innovate effectively independently unless innovation is core to their DNA and their operating model. Other than the notable firms (3M, Apple, Google, etc) most firms can't do this by themselves. Over the last ten years these firms have eliminated every divergent thinker in the goal to become more efficient and to reduce costs. So, the consideration for most firms is: build or rent.

Building innovation muscles

If your goal is to learn to innovate and build an innovation-oriented culture and capability, then partnering with a third party for training and process development is probably the best approach. It's important to consider the resources you are willing to invest, since any fulltime, ongoing innovation program can easily consume four or five full time equivalents. Additionally, you should ask yourself if this innovation program is meant to solve some near term goals or if the program is meant to be deployed for the long run. Building and developing the program could easily take more than a year of fits and starts, and will require dedicated resources. However, if you can change your culture and build out a sustainable innovation program you will recognize substantial benefits: first mover advantage, disrupting other adjacent markets, introducing new products and services and forcing competitors to keep up with you.

Renting the capability

Your team may also make the opposite choice - to outsource innovation on a project by project basis to third party innovation, product development and design firms. This approach requires much less up front investment and leverages the expertise these firms can bring to the table. However, the approach is much more expensive and is fraught with a number of concerns, including the biases that any consultant brings to a project, the depth of knowledge about the industry and the challenge or opportunity and the alignment to core corporate strategy.

Conclusion

Whether you build the skills internally or hire the skills when and as you need them, the time for an increased focus on innovation is now. Do you believe that innovation happens only periodically and as an extension to existing products or services? Then you should probably outsource your innovation to a product management or design firm. Does your firm desire to differentiate and capture new market opportunities? Then you will want a more systemic innovation capability.

Note that the only real difference between the two approaches is a time commitment by your teams. A full time internal team will require more resources, but an external partner will also need to tap into your best people, and will eventually have to insert the concept for a new product or service back into product or service development processes in your business.

So the real question is: systemic or periodic?
Innovation Engine

What many firms fail to realize is that they have a significant amount of innovation capability inside their organizations - they just need to provide an avenue for that capability to manifest itself. Creating a culture that embraces innovation and rewards those who innovate is probably the most important aspect of making a firm more innovative.

Interestingly, we believe the two most important aspects to creating that expectation and culture are training and rewards - usually functions and concepts driven more by human resources than by product or service managers.

Establishing the atmosphere

One of my favorite stories along these lines is about an artist who was telling his daughter about his job - teaching adults how to draw. His daughter was curious - why did adults need to be taught how to draw? Had they forgotten? In her mind, everyone knew how to draw - perhaps some better than others but it was a skill that everyone possessed. Innovation is analogous. Everyone has ideas - but they aren't always sure how to capitalize on them, and aren't sure about the expectations of the organization.

This is where good innovation training can come in. Having ideas is just one step in a process - learning to interact and lead others in an innovation program, understanding how to capture and evaluate ideas is also important. Training and education people within your organization on the importance and process for innovation gives them tools and techniques, and emphasizes the importance of innovation as well.

Show me the money!

OK, so we encourage people to have ideas, and train them on the techniques and processes to innovate or lead others to innovate. How can we demonstrate not just "how" to innovate but demonstrate we intend to reward those who innovate? Well, we can change how people are evaluated, how they are compensated and how they are recognized. Giving people innovative tools and techniques is a great first step. Following up by demonstrating the potential outcomes they can achieve through innovation will direct their attention and effort toward innovation.

How does HR interact with Innovation?

Training, recruiting, rewards, compensation and evaluation. These are items that traditionally fall directly in Human Resources. Yet they are all exceptionally important for innovation to succeed. Your firm has the basic ingredients - good people with great ideas. Then you need to provide tools, techniques and mechanisms to help those great ideas get recorded and evaluated. Finally, you need to demonstrate to your teams that you will compensate and reward people who actively engage in the kinds of innovation processes that you need. Clearly human resources should play an important and vital role in any innovation program.

Bottom Up and Top Down

Working on defining an innovation culture through training and changes in compensation and evaluation create support for innovation from the bottom up - people want to innovate, and now they will have the training, processes and compensation necessary to help them innovate. This approach also requires and reinforces a "top down" model, since changes to compensation and evaluation have to be approved by senior management. In this manner you can create the environment for sustainable innovation.

PDMA International

The PDMA holds an international conference each year, and the focus of the event has a strong focus on innovation. This year's event is scheduled for September 13 - 15 in Orlando. OVO is chairing a track in this program on the skills and capabilities necessary for innovation. At this year's PDMA International conference, you'll have a chance to interact with leading innovation thinkers in the "Guru" studio and learn practical tools and processes for innovation. See more about the event here, and if you decide to attend, use this code SP08IC to get a 20% discount. I hope we'll see you in September in Orlando!

Frost & Sullivan Growth and Innovation Conference

I've had the opportunity to participate in this event. I'd highly recommend it, since there is a lot of opportunity for interaction and exchange, and many of the attendees are fairly senior in their roles and experience. Frost&Sullivan does a good job with this conference and encouraging interaction between the attendees.

Business Innovation Factory Event

We've attended this event for several years and find it inspiring and encouraging for innovators. The Business Innovation Factory sponsors a story telling conference and brings in innovation practitioners from a wide array of companies to talk about their experiences. A small, intimate program focused on lessons learned and the experiences of starting or running innovation programs.

Business Innovation Conference

A new conference focused on innovation is kicking off this fall in Chicago. The Business Innovation Conference September 8-10 in Wheaton Illinois (just outside of Chicago) features a lot of innovation talent from the Chicago area. OVO will have a speaking engagement at the event. Those in the midwest especially are encouraged to come - the speaker list and topics look very interesting.

Innovation Immersion

This longstanding conference was originally organized by Joyce Wycoff, who is still part of the advisory committee. The Innovation Immersion conference is scheduled for October 20-22 in Phoenix, Arizona. Here's the link to this great conference.

If you'd like to discuss how OVO can work with you to improve your innovation strategies, ideation sessions, innovation processes or software, contact us today at our website or (919) 844-5644 x789.

If you have a topic you'd like to see us cover or a question you'd like to have us address, please let us know via the website above.

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Sincerely,


Jeffrey Phillips
OVO

phone: 919-844-5644 x789